REC Coach and Manager Info

Questions? Contact the REC Program Vice-President, Jonathan Tate, at

Please use the SEARCH box below before contacting us with questions. The answers to your questions are most likely already posted on this page or on other pages on our website.

VYSO is hosting two coaching courses in September!

  • 4 v 4 Course
  • 7 v 7 Course

Each course is four hours long and will have an online webinar and an in-person field session. You can take both courses!

Click the arrow on each section below to read the information.

Registration and First Steps

Register as a Coach, Assistant Coach, or Team Manager

Each adult that will be working with the players must register in LeagueApps. Michelle will then setup your GotSport account. You will need to complete the four steps listed below inside your GotSport account.

  • Submit background check
  • Upload passport-style photo
  • Complete the CDC Heads Up Concussion training module
  • Complete the SafeSport training module or refresher

The four steps above are to be completed within your GotSport account, on the Dashboard page. After this is all completed, the Board of Directors will review the applicant. If approved by the Board of Directors, the adult will be eligible for participation.

Click the links below for step-by-step instructions for completing your requirements in GotSport.

Learn more about these requirements by clicking here.

Parent Jerseys — Deadline to Order is September 2

You can order a jersey that will be the same color and style as your child’s. It will also have your child’s number on the back! The deadline to order is Saturday, September 2.

Coaches that do not have a child on the team, or those with multiple children on the team, you can order a jersey without a number. You could also order one with a different number than your child’s if you want.

Coaching Education Courses

There are several online coaching courses that can be taken at any time.

Fall 2023 Season Info – Coaches and Managers

Forms – For Supplying Information to Michelle
Season Timeline — Dates & Deadlines
DateStep / Event / Link
September 2Deadline to order Parent Jerseys
September 5 at 6:00 PMCoaches meeting / training session at UHV soccer field
September 5Coaches start receiving team rosters
September 6Teams can start having practice
September 11Deadline to notify Michelle that you have multiple kids playing
September 15Deadline to notify Michelle that you want to change your team’s name
September 16Games Schedules will be posted on website
September 18Uniforms will arrive this week
September 23First Game Day
September 30Game Day 2
October 7Game Day 3
October 14Game Day 4
October 21Game Day 5
October 28Game Day 6
November 4Last Game Day
Team Roster Access — in LeagueApps

Your team roster will be available to you in your LeagueApps account. You can access your roster by logging into LeagueApps. You can also access your team roster, and communicate with your players, by using the app for LeagueApps (see below).

To access your team roster (not using the app):

  • Log into LeageApps
  • Click on Dashboard
  • Scroll down to My Staff Assignments
  • Click on your team’s name under Role/Team
  • Click on Roster
  • You can view contact information on this page. You can also print the roster or export is to a spreadsheet.

To access your team roster using the LeagueApps Play app:

  • Download and open the app (see below)
  • Log into your account
  • Click on the person icon at the top left
  • Click on Teams
  • Click on the team you coach/manage
  • You will see a list of players and staff
  • You can send a chat message to all players on the team by clicking on the chat icon at the bottom left.
  • You can contact an individual player by clicking on the player’s name. You will then have the option to send a chat, call them, or send an email.

Download the App for LeagueApps

Please download the “LeagueApps Play” app. You will be able to access your team roster and communicate with your team with this app.

Download LeagueApps Play at:

Adding Assistant Coaches and Team Managers

Coaches are allowed to have three team officials. They can be assistant coaches or team managers. Coaches must have their team officials register and complete all requirements. The registration link for coaches and team officials is always posted at the top of this page.

Coaches must submit the Add a Team Official form to notify Michelle to add them to the team.

Assistant coaches and team managers must have all requirements complete by noon on the Friday before the game day they will need their KidSafe card.

Schedule Accommodations — Multiple Children Playing – Deadline is September 11

If you have more than one child playing in VYSO, in REC or Select, an effort will be made to not schedule their games at the same time. The deadline to notify Michelle is September 11.

List of Teams, Uniform Colors, and Team Officials

You can view the list of teams, coaches, managers, status, and uniform colors here.

Changing Team Name – Deadline is September 15

You are welcome to change your team’s name. There is only one team per name allowed so please have alternate team names in case your desired team name is claimed. The deadline to submit your desired team name is September 15.

NOTE: The team names will NOT be updated in LeagueApps until the day the game schedules are posted. You can refer to the “List of Teams, Uniform Colors, and Team Officials” (above) to see if your team name change has been approved.

Game Schedules

Game schedules will be posted on the website by the end of the day Saturday, September 16. Schedule requests are not accepted. If you are coaching more than one team, an effort will be made to not schedule those games at the same time.

Player Uniforms and Equipment

As uniforms come in, and are ready to be picked up, coaches will be contacted to arrange a pick-up day/time. If there are any delays in receiving uniforms, coaches will be notified.

Age Groups and Game Details (4v4, 7v7, kick-ins, throw-ins, etc.)

The Fall 2023 age groups/divisions are now posted. Use the link below to see playing format, fields used, game length, etc.

Riverside Soccer Complex – Info on Practices and Games

There is a designated parking area shown on the map at the link below. There is also a small parking lot at the corner of W. Red River and Young Dr. Additional parking is available at the Riverside Stadium Parking lot.

In an effort to keep the Riverside Soccer Complex in the best condition possible, the City of Victoria Parks and REC Department and the VYSO Board of Directors encourage teams to find an alternate location to practice. Please see the list below for suggested alternate locations. Click the name of the location for a map and address.

Practices at Riverside are basically first come, first serve. We will have a basic signup sheet each season. VYSO will not monitor, manage, or enforce practice times/fields. The signup sheet is simply a courtesy for teams to work together to not occupy the same space at the same time.

The Fall 2023 sign up sheet link will be available on September 5, after the coaches meeting.

General Information for Coaches and Managers


The full Recreational League Rules can also be found in the Standing Rules.

KidSafe Cards (Adult Participation Pass)

An Adult Participation Pass identification card must be issued for and carried at all VYSO games by all coaches, assistant coaches, managers, trainers, board members, and other individuals who interact with the players. A photo of the pass holder must be affixed to the front or back of the card and the card must be laminated.

The Adult Participation Pass (KidSafe card) must be worn on a lanyard around the neck, or on a clip on the front of the shirt, during all games.

50% Playing Time

The coach must make every effort to play each registered player that is present at the game at least one-half of the game unless unable to do so due to the player’s illness or injury or for disciplinary reasons. The referee and the opposing coach must be notified.

STYSA Policy on Heading the Ball

STYSA (our parent organization) has adopted this policy as mandated at the national level. This policy prohibits players on U11 and younger teams from heading the ball in practices and games. Players on U12 and U13 teams can head the ball in games but are limited in practices.

Moving Goals

The goals are to remain secured at all times. If you feel that a goal should be moved, or if you notice a safety issue with a goal, please contact the Board Member or Field Marshal on duty on game days. You may also contact our board president, Stephen Biles, at, or Vice-President, Hazael Avila, at

Items Not Allowed at Games or Practices
  • Pets are not allowed (service animals are allowed)
  • Emotional support animals are not allowed
  • Alcohol (not allowed during any youth activity)
  • Smoking is permitted in parking areas only (this includes e-cigarettes and vaping devices)
  • Guns and other weapons
Rain, Bad Weather, Poor Field Conditions

Board members and staff monitor the weather and field conditions each week prior to games and on game days. Games will not be cancelled due to rain unless it is a heavy rain or it creates a safety issue for players. Games will be played in the hot or cold, with modifications for extreme heat or cold. Click the button below to learn more about weather related game modifications, when the board makes cancellation decisions, lightning safety, and more.

Where to Sit During Games

Both teams (players & coaches) will sit on one side of the field. Parents & spectators will sit on the other side of the field directly across from their team. No one is allowed at the ends of the field or behind the goals.

Number of Adults on the Player’s Sideline

A maximum of two (2) rostered team officials may be on the player’s side of the field at any given time. Each person must have his/her KidSafe card visible while on the player’s sideline.

Behavior at Games and Practices

VYSO has a Code of Conduct to address proper behavior by everyone in attendance and games, practices, and other events held by VYSO. Please take the time to read this document. We would also like you to review the Code of Conduct with your players and their families.

Coach is Responsible for Team’s Behavior

It will be the head coach’s responsibility to control the behavior of his/her assistant coaches, players, parents, and spectators. If the head coach is not present at the game, the responsibility lies with the team officials present at the game. The referee has the power to halt play if the coach, or team official, does not maintain control.

Referee Abuse & Assault

Abuse is a verbal statement or physical act which implies or threatens physical harm to an individual. It also includes verbal abuse which is threatening, cursing, or demeaning a person or any member of his or her family.

Assault is an intentional act of physical violence. Assault includes, but is not limited to, the following acts: hitting, kicking, punching, slapping, choking, spitting at or on; grabbing or bodily running into; the act of kicking or throwing any object at another that could inflict injury; damaging a uniform or personal property, i.e., car, equipment (cards, whistle, notebook, etc.) or knocking equipment or other objects out of the hand.